What you will learn in this video tutorial

• Insert a Word document header
• Insert a Word document footer
• Setup custom headers
• Setup custom footers

Microsoft Word Header and Footer

In Microsoft Word, “header” and “footer” refer to sections of a document where you can insert text, images, or other data that will appear at the top (header) or bottom (footer) of each page of the document. These sections are typically used for information that needs to be repeated on every page, such as page numbers, dates, document titles, or the author’s name. Here’s a bit more detail about each:

1. Header

• Located at the top of every page.
• Commonly used to display document titles, chapter names, or section titles.
• Can be customised to appear differently on odd and even pages, or to have a unique header for the first page.

2. Footer

• Located at the bottom of every page.
• Frequently used for page numbering, copyright information, or the date.
• Similar to headers, footers can also be configured to differ on odd and even pages or to exclude the first page.

Both headers and footers can be edited by double-clicking the top or bottom areas of a page in Word. Once you’re in the header or footer editing mode, you can insert various elements like text, fields (date, time, page numbers), and graphics. You can exit this mode by double-clicking outside the header or footer area or by pressing the “Close
Header and Footer” button in Word.

What you will learn in this video tutorial

• Create a new Word Document
  As default, the first page will be Portrait
  Go to Layout Tab
• Select “Break” drop down menu
• Select the “Next Page” option
• Go to Layout Tab
• Select “Orientation” drop down menu
• Select the “Landscape” option

Portrait and Landscape Page Orientations

In Microsoft Word, you can have both portrait and landscape page orientations in the same document. This is particularly useful if you have content that fits better in a landscape layout, like wide tables or charts, while the rest of your document uses the standard portrait orientation.

Instructions for setting up

1. Open your Word document: Start by opening the document where you want to apply mixed orientations.

2. Place the cursor: Navigate to the point in your document where you want the orientation to change. This is typically at the start of a new page.

3. Insert a Section Break:
– Go to the “Layout tab” in the ribbon.
– Click on “Breaks”.
– Under “Section Breaks”, choose “Next Page”. This action creates a new section starting from where your cursor is located, allowing you to apply different formatting including orientation to this section without affecting the rest of the document.

4. Change the Orientation:
– With your cursor in the new section where you want to change the orientation, go back to the “Layout” tab.
– Click on “Orientation”.
– Select **Landscape** or “Portrait” depending on your need. The orientation will apply only to the current section thanks to the section break.

5. Adjusting Additional Sections:
– If you want to switch back to the original orientation or change orientations again later in the document, repeat the process of adding section breaks and changing the orientation in each new section.

This method ensures that each section of your document can have a unique page orientation, and you can have as many changes as needed throughout your document.

In Microsoft Word, you have the flexibility to customise page numbering and even skip numbering on certain pages like the title page or section pages. Here’s how you can create custom page numbers and skip numbering on specific pages:

Creating Custom Page Numbers

1. Insert Page Numbers:

– Go to the Insert tab on the ribbon.
– Click on Page Number.
– Choose where you want the page numbers to appear (e.g., Top of Page, Bottom of Page) and the style you prefer.

2. Format Page Numbers:

– After inserting the page number, click on Page Number again and select Format Page Numbers.
– In the dialog box that appears, you can choose the numbering format (such as Roman numerals, Arabic numbers, etc.).
– You can also start page numbering at a specific number if needed by changing the ‘Start at’ value.

3. Different First Page:

– If you want the first page (usually a title page) to have no number or a different style, check the Different First Page option under the Header & Footer Tools Design tab, which appears when you are editing the header or footer.

Skipping Page Numbers on Specific Pages

1. Use Section Breaks:

– Navigate to the page before where you want to skip page numbering.
– Go to the Layout tab and click on Breaks.
– Select Next Page under Section Breaks. This creates a new section starting from the next page.

2. Modify Header or Footer for the New Section:

– Double-click the header or footer area on the page where you want to skip numbering.
– When the Header & Footer Tools Design tab appears, check the box for Link to Previous to unselect it. This action disconnects the current section’s header or footer from the previous section.
– Delete the page number from the header or footer in this section.

3. Continue Numbering Post Section:

– Move to the next section where you want to resume page numbering.
– Repeat the disconnection by unchecking Link to Previous if needed.
– If the numbering needs to continue from the last numbered page, insert a page number, then go to Page Number > Format Page Numbers, and select “Continue from previous section.”

By setting up your document in this way, you can control exactly where page numbers appear, customise their format, and skip numbering on specific pages without affecting the overall sequence.