As a hybrid worker, you’re juggling multiple responsibilities, from home life to office commitments, often shifting between spaces without clear boundaries. It can make staying focused a challenge. However, you can implement some practical strategies to help manage your time.
Here are some productivity hacks that can work for you
1. Create Clear Boundaries Between Home and Office
Hybrid working blurs the lines between professional and personal time, making it easy for work to creep into your personal life. Try separating your work setup by designating a specific space for work.
Pro tip: When you switch between locations, be mindful of the tools you use. Ensure that all your work-related files and communications are consistently easy to access, including if you’re using business cloud solutions to sync your files.
2. Use Smart Digital Tools for Efficiency
The right digital tools can help you get organised, stay on top of your management, and keep track of deadlines, reducing stress at work. While it’s tempting to use multiple apps for every little task, this can lead to confusion and wasted time. Aim to consolidate your digital tools so that everything you need is in one place.
Cloud-based task management platforms such as Trello or Asana can break down large projects into smaller tasks and set deadlines. Many of these tools integrate with your calendar and email, so you can have everything in one view. Additionally, using cloud storage for file-sharing ensures you can access important documents wherever you are, on any device.
3. Rethink Communication Habits
In a hybrid environment, communication often shifts from face-to-face to digital platforms. Take a more proactive approach to your habits to optimise communication with teams and increase efficiency.
First, outline which channels should be used for what purpose to speed up responses and avoid unnecessary back-and-forth. For instance, use email for non-urgent matters or when a detailed, formal record is needed. Instant messaging apps like Slack can be ideal for quick check-ins or informal conversations. If you need to clarify something in real time, consider hopping on a quick video call.
It’s also helpful to set clear expectations with colleagues and managers. Define your working hours and let people know when you’re available for communication. You can also use scheduling tools like Calendly to prevent overlap in meeting times and ensure that you’re not bogged down by endless calls.
4. Keep Collaboration Secure and Simple
Make sure that your chosen cloud storage and document-sharing tools are easy to use and secure. You don’t want to risk sensitive company data falling into the wrong hands. Additionally, rather than sending documents back and forth in emails, consider using collaborative platforms like Google Drive or Microsoft OneDrive to allow you and your colleagues to edit the same document in real time.
5. Build Small Routines for Focus
Start by structuring your time with a simple routine that works for you. Building small, focused routines can significantly enhance your output throughout the day. Also, incorporate regular breaks into your day. Using the Pomodoro Technique, which involves working for 25 minutes followed by a 5-minute break, can help you maintain energy levels without feeling burnt out.
